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Apr 24, 2020
PART 2 – CISA Domain 3 – Information Systems Acquisition, development and implementation
- What is Project Management structure?
- What are the project organizational forms?
- What is Project communication and culture?
- What are the project objectives?
- What is OBS and WBS?
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4. Project Management structure:
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- Project management is a business process in a project-oriented organization
- Some of the most prominent standards and organizations – PRINCE2TM
- The project management process begins with the project charter and ends with the completion of the project
- Project Charter provides a preliminary delineation of roles and responsibilities, outlines the project objectives, identifies the main stakeholders, and defines the authority of the project manager
5. Project Organizational forms:
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Three major forms of organizational alignment for project management are
- Influence project organization –
- The project manager has only a staff function without formal management authority
- The project manager is only allowed to advise peers and team members as to which activities should be completed
- Pure project organization –
- The project manager has formal authority over those taking part in the project
- providing a special working area for the project team that is separated from their normal office space
- Matrix project organization –
- Management authority is shared between the project manager and the department heads.
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6. Project communication and culture:
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- Project communication can be achieved by:-
- One-on-one meetings – One-on-one meetings and a project start workshop help to facilitate two-way communication between the project team members and the project manager
- Kick-off meetings – A kick-off meeting may be used by the project manager to inform the team of what has to be done for the project
- Project start workshops – communication is open and clear among the project team to use a project start workshop to obtain cooperation from all team members and buy-in from stakeholders. This helps develop a common overview of the project and communicates the project culture early in the project.
- A combination of the three
- A project culture is comprised of shared norms, beliefs, values and assumptions of the project team.
- A key success factor for establishing the correct project culture is defining and adapting the unique characteristics of a project
- Project objectives are the specific action statements that support the road map to obtain established project goals.
- A project needs clearly defined results that are specific, measurable, attainable, realistic and timely (SMART)
- These objectives are broken down into three –
- Main objectives are the primary reason for the project and will always be directly coupled with business success.
- Additional objectives are objectives that are not directly related to the main results of the project but may contribute to project success.
- Non-objectives are the results that are not to be expected on completion of the project.
- A commonly accepted approach to define project objectives is to start off with an object
breakdown structure (OBS).
- After the OBS has been compiled or a solution is defined, a work breakdown structure (WBS) is designed to structure all the tasks that are necessary to build up the elements of the OBS during the project
8. OBS – Object based Structure:
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- It represents the individual components of the solution and their relationships to each other in a hierarchical manner, either graphically or in a table.
- An OBS can help, especially when dealing with non-tangible project results such as organizational development, to ensure that a material deliverable is not overlooked.
9. WBS – Object based Structure:
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- WBS is designed to structure all the tasks that are necessary to build up the elements of the OBS during the project.
- The WBS represents the project in terms of manageable and controllable units of work, serves as a central communications tool in the project, and forms the baseline for cost and resource planning.
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Part 1, Part 2, Part 3, Part 4, Part 5, Part 6, Part 7, Part 8, Part 9